Organizations often recruit interns instead of permanent employees, either for particular projects or for a specific duration. When someone – a college student or not – wants to serve your organization as an intern, he or she should still be sent a confirmation email. It might not be a permanent position, but the significance of a written email can never be undermined.
The content should include:
● Congratulations on being selected as an intern.
● Highlight a factor in the applicant’s profile that helped him or her to get selected.
● The exact designation for the internship.
● The reporting manager’s name and designation.
● Details of any stipend.
● The length of the internship being offered.
● A reference to an attached document that details the terms of engagement.
Subject: Internship offer
Dear [candidate name],
Congratulations on being selected as a [internship type] intern at [organisation name]. Among the many resumes that we received for this position, yours stood out for the admirable multitasking skills that you exhibited in your previous assignments.
This internship shall be effective from [start date] to [end date].
The internship, as discussed in our previous correspondence, shall be [unpaid / paid at a stipend of [rate]], and you are expected to attend our offices for [number] hours per working day.
During the internship period, you will be reporting to [manager’s name], [manager’s designation], and you will be assigned projects that improve your understanding in the field of [department/subject]. You might also be asked to work on a few other assignments, as per the needs of the organization.
You will be provided with the required guidance and support from our team, and we will expect you to conduct yourself as per our company policies (attached here) at all times.
I would like to take the opportunity to wish you all the very best in this role and say that I look forward to welcoming you to the team.