The whole process of recruitment and selection can be spread over as much as a couple of months or as little as a few days, depending on the role and the company. Throughout this process, HR professionals coordinate with candidates on the next steps to be followed. Once a candidate is finally selected, an offer is made to him/her. An offer email initiates the employer-employee relationship and makes sure that this start is positive.
An offer email must include the following:
● Congratulate the candidate on his/her selection and provide some appreciation for
his/her skills, in addition to the time and effort, took to go through the selection process.
● Acknowledge how challenging the selection process was, stating the total number of applicants and the number of rounds.
● Provide basic information about:
– Designation and role;
– Total compensation;
– Location of work;
– Date of joining;
– Documents to bring on the first day.
Subject: Your selection
Dear [candidate name],
This is with reference to your application for the role of [job title] at our company. We are pleased to inform you that you have been selected to be a part of our team, should you wish to accept. We extend our heartiest congratulations to you on becoming a part of our family!
Your joining date will be [date]. You will be working from our [city/town] office.
Your total compensation shall be [amount] per annum. A detailed breakdown of this shall be provided in due course.
We request you to report to our [city/town] branch on your joining date and to bring your original [list required documents], along with a photocopy of each one.
This offer is valid subject to the successful passing of background verification, which shall be initiated after you accept the offer. Please reply to this email with your acceptance within 48 hours, as the offer will expire after that time and we will then need to offer it to another candidate.