New recruits are usually hired for a specific period of probation, which can be extended at the discretion of the company. At the end of an extended probationary period, a new recruit is either confirmed as a permanent employee or his/her employment is rejected. When the probationary period is being extended, it is imperative for an HR professional to send a formal extension email.
While writing this, this person should make specific reference to the employee’s work during the probationary period.
In this email:
● State the period of probation completed.
● Mention the reason for, and length of, the extension.
● State the next course of action after completion of the extension.
● State what the organization is expecting of the individual.
Subject: Extension of probation
As you know, your probationary employment was for a period of three months, ending on [date]. The company has continuously monitored and assessed your performance during this period and ultimately found it to be less than satisfactory.
However, I am happy to say that in consideration of your zeal for constant learning, we are willing to extend your probation by three months to give you a further chance to prove yourself. Following this period, we will again assess your performance and either confirm or reject you as a permanent
employees of our company.
I hope you will utilize this opportunity to showcase your capacity to deliver results and would like to take the opportunity to wish you all the very best in this endeavor.